Tool: How to make and use an inventory log

1. Find an empty notebook or exercise book. Ideally this should be bound on the long side rather than the top (short side), and should have lined paper.
2. Turn to the last page of the notebook and write down the item names as shown in the right-hand column of the Inventory Log template.
3. Cut all the other pages of the notebook along the line between the white and grey areas.
4. Copy the section in white onto the first page of the notebook. This grid should be recopied onto a new page of the notebook each time the inventory log is updated.
5. The Inventory Keeper should fill out the grid at the end of each day that the supplies are used and sign it in the indicated space. A second Inventory Keeper should check and co-sign the inventory log.
6. Review the inventory log on a regular basis to confirm that it is accurate, to assess the condition of the materials in the Supply Kit, and to discuss how to replace supplies that 

Choosing an inventory keeper

The Inventor Keeper can be an adolescent, a facilitator or an adult from the community. Consider the following issues:

• Fairness: Anyone who is interested should have a chance to take on the role, but no one who doesn’t want to should be forced to do it.
• Safety: No one should be put at risk of harm or embarrassment by taking on this responsibility.
• Skill level: Some adolescents may not have the basic skills to manage an inventory log, so it may make more sense to give this responsibility to a facilitator or an adult.
• Support: Make sure that adolescents get the support they need to manage the Inventory Log. Younger adolescents can be paired up with older adolescents if they don’t yet have the maturity or knowledge for this role.

Inventory log template

Sample inventory log

Sample inventory log