Report

Tool: Establish ground rules for managing supplies

Questions to agree on ground rules for managing supplies

Use the following questions to agree on ground rules for managing supplies. Post the ground rules somewhere where everyone can see them.

Where will the supplies be stored?
Will the supplies be locked up? If so, who will mind the key?
Who will be involved in minding the supplies? Facilitators? Adolescents? Adult volunteers?
Will someone keep an inventory of the supplies? If so, who? Will it be one person or will this responsibility be rotated among several people?
Who will transport the supplies between locations?
Who will check on the condition of the supplies? How often will they check?
Will someone be responsible for making sure all of the supplies are returned at the end of each activity session? If so, who?
How often will the supplies be cleaned or wiped down? Who will do this?
How will you make sure that the supplies are handled carefully and responsibly?
What will happen if items are damaged, lost, stolen or you run-out? Will they be repaired, thrown out, replaced?
How will supplies be replaced? Who will be responsible for replacing them?