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Learning and Knowledge Exchange

Real-Time Meeting Evaluation Tools

Taking the pulse of a meeting

Real-time meeting evaluation tools are quick and easy ways to evaluate the effectiveness of a major meeting, event or workshop while it is happening, and thereby enable altering the course of the meeting, if necessary in order to meet participant needs and/or fulfil meeting objectives.

By evaluating an on-going meeting for participant learning, level of engagement, general impressions and group dynamics, a facilitator can make real-time course corrections in order to improve meeting outcomes. Real-time evaluation techniques also give time for participants to reflect on their learning, thereby encouraging improved retention and application of meeting content. Major meetings and workshops can be costly, both in time and money; real-time meeting evaluation tools are a way to obtain the best possible results for the investment.

While there are many tried and tested meeting evaluation techniques, these are usually applied at the end of a meeting in order to elicit feedback from participants and help plan for the next meeting. Real-time tools are a great complement to the traditional workshop evaluation process.

Real-time meeting evaluation tools can be used singly or in combination. Each tool has its own requirements. The following seven tools are described in detail below.
A. Mood Meter
B. Flash
C. Human Scale
D. Feedback Board
E. Eyes and Ears
F. Reflective Feedback
G. Final Evaluation using flipcharts

Download the full module on Real-Time Meeting Evaluation Tools (PDF), including when and why to use, how to apply, tips for success, variations, and references. 



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