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Evaluation and good practices

UNICEF's PMTCT and Paediatric programme Evaluation

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UNICEF Evaluation Office (New York) plans to commission a global evaluation UNICEF’s Prevention of Mother to Child HIV transmission (PMTCT) and Paediatric care and support programme. This is an invitation to eligible institutions (consulting firms, research institutes universities, or vendors with similar capacities) to submit a full bid (technical and financial proposals) in response to the documents below, a request for proposal for services for the evaluation of UNICEF’s PMTCT and Paediatric HIV programme (RFPS-USA-2015-502141), and associated terms of reference (ToRs).

Any questions, requests for information/clarification may be sent to Dalma Rivero at drivero@unicef.org with copy to Abdoulaye SEYE at aseye@unicef.org. Please be informed that answers to questions that are of common interest to other bidders will be shared with all potential bidders (those who would have communicated their intention to bid).

Companies, firms and evaluation teams are requested to confirm their intention to bid (or not to bid) by 1 December 2015. Please send an email to Dalma Rivero at drivero@unicef.org with copy to Abdoulaye SEYE at aseye@unicef.org.

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RFPS-USA-2015-502141

Terms of Reference

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Response to Questions

  1. With regard to Phase 2, described on page 9, please indicate which regional offices the evaluation team will be expected to visit and if a presentation of preliminary findings will be required as per the country programme visits? 
    • UNICEF is an active partner in the implementation of the Global Plan towards the Elimination of New HIV Infections among Children by 2015 and Keeping Their Mothers Alive (The Global Plan). The Global Plan focused on a core set of 22 priority countries. Recognizing the importance of these countries to UNICEF’s programme, bidders should assume that country field work and associated regional office visits will be drawn from this list.
    • A de-briefing document will not be required upon completion of visits to Regional Offices.
  2. You describe the final report as a key deliverable in phase 3 on page 9.  You then refer to a final synthesis report as part of final data analysis on page 12.  Please clarify if these are separate reports?
    • A single final report is referred to on pages 9 and 12.
  3. You require on page 11 that the team leader will be ‘full time from start to finish’.  Please clarify your intention here.  Is there scope for the right team leader, supported by a strong team, to work substantially but not exclusively on this project?  That would be the more typical arrangement for this kind of project.
    • We are in agreement that the team leader, supported by a strong team, could work substantially but not exclusively on this project.  The intention of the term “full time from start to finish” was to indicate a substantive degree of involvement in all phases of the evaluation.
  4. Our company is a private one that is not required to have audited financial statements. In other UNICEF contract, as well as other UN contracts, an equivalent bank letter attesting to the financial health of the company was acceptable instead. Would such an alternative arrangement also be acceptable to you? I might add, that our largest evaluation budget for the UNDP under such an arrangement was valued just under 1 million US dollars; we experienced no difficulty completing it.
    • We thank you for the question, which has led us to research the applicable rules.  We are now able to confirm that submitting an audited financial statements is no longer a required element of the financial proposal. The bidder recommended to receive the contract will subsequently be evaluated by UNICEF’s supply division [our in-house center of contracting expertise with the statutory role in vendor assessment] for their financial strength to execute the work. At that time the recommended firm will be asked to provide their compiled set of financial statements - income and expenditure statement (profit an loss) and balance sheet (statement of financial position) in lieu of Audited Accounts. This will enable our supply experts to perform their evaluation/analysis.
      We trust that this clarification will allow you to submit a bid in confidence, knowing that the documentation you will be asked to provide is available to you. 
  5. To help us tailor our proposal as close as possible to you expectations, would it be possible to know what the expected range of level of effort is for this project?
    • We cannot provide additional information. Please refer to the overall time frame and the team composition information as guides to estimating the level of effort.

 

 

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