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Evaluation database

Evaluation report

2014 Malawi: Evaluation of Primary Health Care (PHC) Essential Medicines Project

Author: Sean Donata and Taryn Barker

Executive summary

With the aim to continuously improve transparency and use of evaluation, UNICEF Evaluation Office manages the "Global Evaluation Reports Oversight System". Within this system, an external independent company reviews and rates all evaluation reports. Please ensure that you check the quality of this evaluation report, whether it is “Outstanding, Best practice”, “Highly Satisfactory”, “Mostly Satisfactory” or “Unsatisfactory” before using it. You will find the link to the quality rating below, labelled as ‘Part 2’ of the report.


The Primary Health Care (PHC) Essential Medicines project was launched in January 2012 to address the essential medicine and health commodity stock out and under supply emergency in Malawi. A project of national reach, the project supplied standardized kits of essential medicines and supplies on a monthly basis to over 620 Ministry of Health (MOH) and Christian Health Association of Malawi (CHAM) facilities in all of Malawi’s 28 districts through a parallel supply chain. The project received a total of USD38M in funding from the governments of the United Kingdom, through DFID, Norway, through the Royal Norwegian Embassy in Malawi, and Germany, through KfW.

The project was coordinated by UNICEF under a multi-partner project approach. PHC Project partners included the MOH, the Pharmacy, Medicines and Poisons Board (PMPB), the Central Medical Stores Trust (CMST), international donors, and John Snow Inc. (JSI), who oversaw the warehousing and distribution planning for the kits. The project was designed to be implemented from January 2012 to June 2013. It was then extended to the fourth quarter of 2013 in order to distribute the remaining kits and supplies. The last full distribution during this phase of the project took place in September 2013, with partial deliveries continuing into October 2013.


The overall goal of the PHC project was to contribute towards keeping mortality and morbidity among children under 5 and pregnant women on a constant declining rate in Malawi. It was intended to meet the 2015 Millennium Development Goals (MDG) 4 &5 by averting drug shortages over the implementation of the project. Operational objectives included: the implementation of an efficient and accountable supply chain system; national level project oversight; a functioning independent monitoring mechanism; health workers sensitized and knowledgeable about the kit items; and an effective communication campaign that sensitized communities about the kit project.

In addition, in order to address longer term national supply system concerns, the Central Medical Stores Trust (CMST) was to receive 55% of the kit costs from recipient MOH and CHAM facilities to support their recapitalization initiative.


The Evaluation was done in two distinct areas: (A) Operational Evaluation (B) Health Impact Evaluation;
A) Operational Evaluation
This assessed (1) Project Management and (2) Product Availability
1) Project Management
Assessment was done in four areas which included (i) Project coordination and planning; (ii) Supply Chain effectiveness and efficiency; (iii) Product Selection; (iv) Project Communication

Project management was seen as core in ensuring product availability

2) Product Availability
Not only was the availability assessed, but also product quality

B) Health Impact Evaluation
Under this evaluation, two areas were looked at critically and included: (1) Health Services Outputs and (2) Public Health Impact

1) Health Service Outputs
Three areas were further assessed under this and included (i) Disease Management; (ii) Health Service Utilization; (iii) Commodity Management Capacity

2) Public Health Impact
The evaluation looked at the impact of the project on mortality and morbidity among children under 5 and pregnant women

Data Sources
Several data sources were used to put together necessary information for the evaluation and included:

• Health center and hospital inventory management stock cards
• UNICEF project management documentation
• Logistics Management Information System (LMIS)
• Health Management Information System (HMIS)
• O&M IT/S and Management Services PHC Reports
• Various relevant kit system program evaluations and literature on essential medicine distribution programs

Findings and Conclusions:

The PHC project was a timely and relevant project and while it did not eliminate essential medicine and supply stock outs in Malawi, it had a significant impact in reducing their occurrence and duration.

• 15,844 kits in total were distributed to over 620 MOH and CHAM facilities in 28 districts
• The total number of medicines and supplies distributed by the PHC project potentially served up to 9,487,697 patients.
• The kits program reduced product stock outs from 31% to as low as 7%.
• An estimated MKW 3,194,875,917 (US$8,670,690) in total went to the recapitalization of the CMST from the PHC project.
• Under its multi-partner model, the project was rapidly set up and exhibited a high degree of supply chain visibility and controls and all PHC kit contents passed PMPB quality testing.


• Design kits specific to health centers with maternity wards, facilities with surgical wards, and central hospitals for future kit project implementation.
• Revive and implement the 2012 Joint Strategy on Supply Chain Integration Plan.
• Strengthen CMST’s invoicing and account reconciliation capacity.
• Standardize and streamline product redistribution and relocation policies and procedures.
• Implement more targeted supply management improvements at the DHO level.
• Strengthen the inventory management capacity and performance of CHAM facilities.

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