Planning, Monitoring and Reporting Officer (Humanitarian) NO-A - Bulgaria/ Temporary Appointment
End date for applications - 5 April 2023
Job no: 560658
Contract type: Temporary Appointment
Duty Station: Sofia
Categories: Emergency, Research, Planning, Monitoring and Evaluation
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, safety.
Since the beginning of the Russia invasion in Ukraine, more than 1 million refugees from Ukraine have entered Bulgaria, among whom about 50 000 remain in the country. UNICEF scaled up its emergency response by building the capacity of frontline responders and supporting national systems in the area of Child Protection, ECD and Education, Social Policies, Health, ADAP and Social and Behavioral Change Communication.
In addition, the influx of refugees and migrants from Syria, Afghanistan and other countries entering Bulgaria has increased, with growing protection and social needs.
UNICEF Bulgaria has been launching two appeals, called Ukraine and Refugee Response Appeal and the Refugee and Migrant Response on the Mediterranean and Western Balkan Routes Appeal
This major humanitarian scaling up implied a remultiplication and complexification of the planning, monitoring and reporting workstreams, that require the full-time commitment from a Planning, Monitoring and Reporting Specialist, able to support the strategic planning, and provision of technical guidance to all sectors.
How can you make a difference?
The role of the Planning, Monitoring, and Reporting officer is to support UNICEF Bulgaria CO in the planning, monitoring and reporting related to the Ukraine and Refugee Response Appeal and the Refugee and Migrant Response on the Mediterranean and Western Balkan Routes Appeal, and the Refugee response plan for Ukraine refugees, ensuring efficient and strategic planning of humanitarian targets, and a proper UNICEF visibility via timely and high quality reporting.
The Planning, Monitoring and Reporting Officer will be reporting to the Child Rights Monitoring Specialist, and Emergency Coordinator and working in close collaboration with all CO staff involved in the Refugee Response and key national and local stakeholders.
The Planning, Monitoring Reporting Officer will be providing professional technical, operational and administrative support throughout the strategic planning, implementation and reporting processes related to the emergency response to the Ukraine refugee crisis and the other Refugees and Migrants crisis
The Officer will be responsible for supporting of the interventions’ planning based on needs assessment and other evidence, as well as on reporting on the situation and progress of the interventions and on the instruments for accountability to affected population (AAP). He/she will contribute to the collection and analyses of data and information from the field, as well as provide inputs to internal and external reporting processes.
Summary of key functions/accountabilities:
- Support monitoring of the situation, including data gathering and needs assessments, studies and research, including via field monitoring.
- Support emergency response planning with a focus on the Humanitarian appeals for children, Refugee response plan, Contingency planning and Winterization
- Technical and operational support to reporting for UNICEF and external partners
- Support inter-agency coordination And networking and partnership building
- Innovation, knowledge management, information sharing and capacity building
- To ensure that disaggregated data is collected, analysed and disseminated to understand and address the diverse needs, risks and vulnerabilities of children and their families.
- Optimize the use of credible primary and secondary data sources, including data collected and analysed by other humanitarian actors, pre- and post-crisis data, programme monitoring data, feedback from affected populations, civil society, social media and other sources.
- To support partners to collect data, including via innovative approaches and following good practices.
- Align indicators and targets across planning processes and funding appeals to harmonize programming and streamline reporting requirements.
- Use digital data collection and dissemination to improve the timeliness and proper communication and dissemination of data collection and analysis, provided there are adequate safeguards in place for data protection.
- As needed, support the coordinated, timely and impartial assessments of the situation, humanitarian assistance and protection needs, vulnerabilities and risks
- To provide strategic, technical and operational support to the CO for the development of realistic and strategic response plans, which are evidence-based, supported by solid sets of indicators, and consistent with interagency planning. They address coverage, quality, and equity, adapt to evolving needs, ensure conflict sensitivity and link humanitarian and development programming.
- To facilitate information sharing and collaboration on emergency preparedness activities among all programme and operation areas
Monitoring and reporting.
- Timely and high-quality reporting is ensured for the office through adequate coordination, planning, organization, technical support and consolidation of inputs from all sections.
- Timely and high-quality reporting is ensured against the Humanitarian Actions for Children: the Ukraine and Refugee Response Appeal and the Refugee and Migrant Response on the Mediterranean and Western Balkan Routes Appeal and any other donors reporting.
- The humanitarian situation and the coverage, quality and equity of the humanitarian response are monitored to inform ongoing corrective action and future planning processes.
- Progress against targets is regularly reported, including through high frequency indicators.
- Structured and strategic field monitoring, including partner dialogue and feedback from affected populations, is undertaken in line with the UNICEF Field Monitoring Guidance.
- Situation Monitoring tracks evolving humanitarian needs at a frequency appropriate to the context. Intended and unintended consequences are monitored, with a focus on equity and conflict sensitivity
- Work closely and collaboratively with colleagues and partners to collect, analyze and share information on implementation issues, suggest solutions on routine programme implementation and submit reports to alert appropriate officials and stakeholders for higher-level intervention and/or decisions. Keep record of reports and assessments for easy reference and/or to capture and institutionalize lessons learned.
- Participate in monitoring and evaluation exercises, programme reviews and sectoral reviews with the government and other counterparts and prepare minutes/reports on results for follow up action by higher management and other stakeholders.
- Undertake field visits and surveys and collect and share reports with partners and stakeholders.
- Optimizing the use of credible primary and secondary data sources, including data collected and analyzed by other humanitarian actors, programme monitoring data, feedback from affected populations, civil society, social media and other sources.
To qualify as an advocate for every child you will have…
- A university degree in one of the following fields is required: sociology, statistics, international development, human rights, or another relevant social science field
- A minimum of 2 years of relevant professional is required.
- Experience working in humanitarian context is an asset.
- Fluency in Bulgarian and English is required.
- Knowledge of Russian is an asset.
For every Child, you demonstrate…
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: 29 Mar 2023 FLE Daylight Time
Deadline: 05 Apr 2023 FLE Daylight Time