for the consultancy to conduct Impact Surveys  to measure the proposed implementation of the Disaster Risk Reduction in Education project funded by EC DIPECHO

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Terms of Reference for the consultancy to conduct Impract Surveys to measure the proposed implementation of the Disaster Risk Reduction in Education project funded by EC DIPECHO



Background and Context: 

The structure of the landscape, climate and infrastructure makes Azerbaijan Republic vulnerable to number of natural disasters like earthquakes, seasonal floods and landslides and man-made disasters like technological disasters and transport accidents. Every year floods and landslides particularly cause significant damage to agriculture in rural areas and to infrastructure in urban areas as well as serious human casualties. Occurrences of landslides during heavy rains cause significant damage to human settlements, industry, farms and roads.

Disaster risk reduction is a systematic approach to identifying, assessing and reducing those risks. It targets the national, sub-national, and, in particular, the community level, and requires governments, civil society, the private sector, and other actors to partner with the most vulnerable people to:

·         prevent disasters (the flood that does not happen due to improved river basin management; the buildings that do not collapse in an earthquake);

·         prepare –including early warning – for the worst (the school children who practice an evacuation drill, the stocks pre-positioned ahead of the hurricane season).

·         mitigate the impact of hazards (the cholera awareness campaign and child protection network established ahead of the flood season);

UNICEF has worked in Azerbaijan since 1993 actively supporting the Government in realizing the rights of all children to survival, development, protection and participation and the creation of an enabling environment to ensure strengthened accountabilities for children.  At the national level, emphasis is given to state policies to provide a better framework for the protection of children’s rights. At sub-national (provincial) level, major focus is on capacity building of provincial and district governments in managing results for children. At the community level, families adopt improved child-rearing practices. With mandate for children, UNICEF is well positioned and has comparative advantages to work at all levels in Azerbaijan.  Globally UNICEF is committed to Hyogo Framework  for Action (HFA) and has been a member of United Nations International Strategy for Disaster Reduction system since 2006.

Under the priority number 3 of the Hyogo Framework for Action to improve ‘Knowledge, innovation, education for culture of safety and resilience’.  UNICEF Azerbaijan is implementing a project funded by the Disaster Preparedness umbrella of the European Commission’s Humanitarian Aid Organisation (DIPECHO) to Support Disaster Risk Reduction amongst Vulnerable Communities and Institutions through education.  The project is being implemented with the Ministry of Education and the Ministry of Emergency Situations.  

During project implementation, special attention will be given to vulnerable children, such as those living in areas exposed to high level of disasters risks and hazards.  The project will also target teachers and sector managers in education in selected local communities, specifically in schools. The project will primarily reach out to this group of beneficiaries by training and capacity development activities. It is estimated that up to 3,550 children, teachers and sector managers will benefit from UNICEF interventions.  The direct beneficiaries are school children of 6-11 grades in 10 pilot schools, officials of the local authorities, community leaders and parents in the most vulnerable and disaster prone areas in the selected districts and cities which are Shaki, Zagatala and Shamakha) and along with Kura and Araz rivers (Sabirabad and Saatli.

UNICEF will be conducting specific activities to strengthen various aspects of school safety, including knowledge and skills of children, school-based disaster management and non-structural mitigation, where applicable. Before any of the planned activities are conducted, it is important to collect concrete data on the current status of the said aspects of school safety and at the end of the project.

The issue of school safety is a global concern and UNICEF has been part of the global effort to establish broad parameters and elements in this area. These parameters are as follows:

            1. Hazards and risks awareness and knowledge

            2. Systems, procedures and skills

            3. Structural and non-structural safety


The Baseline Survey will take place in February 2013 before any project interventions in the target schools. .

The Impact Survey should take place in November 2013 at the end of DIPECHO project activities.

Objective of the consultancy

The consultancy will, in particular, a) help establish a baseline line against which the impact of our project activities could later on be measured and b) inform and shape our specific preparedness and risk reduction interventions in schools in the future. Specifically:

To conduct a Base-Line Survey for Children and Teachers and School Administrators in two new pilot schools;

To conduct an Impact Survey for children and teachers in each of the pilot schools and evaluate the increase in knowledge and change of attitudes of the proposed beneficiaries at the end of the project.

Note: pre-intervention survey will be conducted only in 2 schools in Shaki and Shamakha as other 8 are continuing from the phase 1 and their baseline will be the outcome of the end of project 1 survey


Purpose of the assignment

Under the supervision of the UNICEF Azerbaijan Office and in consultation with Ministry of Education and Ministry of Emergency Situations to conduct baseline and impact (end of action) surveys to evaluate the progress of DRR programmes in 10 schools in 5 (Shaki, Zaqatala and Shamakha) and along with Kura and Araz rivers (Sabirabad and Saatli) pilot districts and provide analysis into the changes in knowledge and behaviour as determined by the surveys.


Duty station:   Baku, Azerbaijan with field visits to 10 Pilot schools


Major tasks to be accomplished:

1.      Research will consist of two parts: I).The Baseline Survey will be undertaken to identify the awareness level of target groups (school children, teachers, parents and local authorities), their understanding and involvement in disaster preparedness disaster risk reduction activities in their schools and communities. II) The Impact Survey will be undertaken to measure the impact of the project, i.e. to capture the success (or failure) of activities undertaken in selected areas in Azerbaijan within DIPECHO 2 project.

In general, this study, through the two surveys will explore the following:  

  • The awareness level of the target groups on disasters caused by natural hazards, dangers attached to them as well as their capacities to take actions before, during and after the occurrence of disasters.
  • Identification of ongoing activities on raising awareness of target groups on disasters caused by natural hazards as well as on disaster risk reduction and preparedness trainings.
  • Existing situation related to disaster risk reduction and disaster preparedness in schools, families and communities in selected regions.
  • Level of cooperation between the schools, communities, local- and regional-level authorities and Ministries in the area of disaster risk reduction and disaster preparedness.
  • Identification of the assistance provided to schools by communities, local- and regional-level authorities and Ministries in the area of disaster risk reduction and disaster preparedness.
  • Study existing practices of establishing and operating disaster management and disaster preparedness teams in schools in targeted regions.

The following list of questions and issues should be considered for the baseline and end-of-project surveys:

a.      Hazards and risks awareness and knowledge

a.1   All natural hazards posing a threat to schools have been identified;

a.2   Risks related to natural hazards are regularly assessed and updated by the local authorities;

a.3   Children, teachers and administrative personnel in schools are aware of risks related to natural hazards.


b       Systems, procedures and skills

b.1  A system of regular maintenance of school exists, including technical and financial inputs;

b.2  A dedicated structure/focal point exists within the school for the review and implementation of disaster management, including for example identification of safe locations, implementation of drills, warden system, clearly marked emergency exits, establishment emergency procedures and protocols, etc.;

b.3  A school disaster preparedness plan exists and is regularly updated;

b.4  Disaster preparedness drills/emergency simulation exercises are held regularly to practice and improve skills and plans;

b.5  Existence of emergency coordination modalities and procedures between schools and local authorities, including police, fire department, medical centre, etc.


c.       Non-structural safety

c.1   The vulnerability of existing school buildings has been assessed with respect to local hazards;

c.2   School furniture (desks, boards, shelves, etc.) and exits, windows have been organized/set up in a way that minimizes potential harm to their occupants.

Initial survey methodology, including but not limited to data collection methods, sampling techniques, data processing and analyzing techniques, and method of data analysis will be presented by the research organization in the submitted proposal. Data analysis should cover at least three areas, i.e. i) awareness /knowledge of disasters caused by natural hazards, ii) awareness of disaster risk reduction and disaster preparedness in school, family and community, and iii) awareness /knowledge of actions to be undertaken before, during and after disasters. It is expected that the research organization will develop, negotiate and receive approval of the detailed survey methodology during participatory consultations with UNICEF CO Azerbaijan, Ministry of Education and Ministry of Emergency Situations.

1.      To develop a Methodology of the Survey, sampling techniques, interviewing methods, methods of data collection, data processing and data analysis;

2.      To develop a questionnaire for interviewing teachers, school children, parents and local authorities on disaster risk reduction.

3.      To conduct baseline study among teachers, school children, parents and local authorities and develop analytical report.

4.      To conduct Final Assessment among teachers, school children, parents and local authorities and develop a Report which compares data and information between pilot schools and general schools against the data obtained in the baseline study.

5.      The data and information collected along with the report are expected to be presented by the Research organization at the stakeholder meeting in Baku.

Target groups of this assignment will be (1) schoolchildren of 7 – 13 years old, (2) schoolchildren of ages 14 – 18, (3) teachers of schools, (4) parents and (5) local authorities. In this respect, the research organization will adopt the survey methodology and present different data collection methods/tools to reflect the differences of these five target groups.

The primary audience for this study is Ministry of Education, Ministry of Emergency Situations, , policy makers in Azerbaijan, as well as UNICEF, EC ECHO and other partners. The documentation and exploration of issues related to the knowledge, opportunities and challenges of the use of DRR and disaster preparedness in education should be of wider applicability to the whole country and to the region as well.


The research organization will be expected to participate at two one-day workshops organized by UNICEF CO Azerbaijan exploring issues and findings from the study with a group of policymakers and practitioners in Azerbaijan in 2013.



23 October – 13 November 2011 (21 days) for impact survey


Qualifications or specialized knowledge/experience required:

The organisation or firm/institution should submit the proposal, which includes:

·         Proposed methodology for data collection of both surveys;

·         Time-frame for data collection and analysis;

·         Detailed team composition with responsibilities, work plan and time frame (profile of key professionals who are to be involved with and their percentage of time to be allocated for carrying out key activities);

·         Description of previous experience in similar studies;

·         Organisational Capacity.


The competencies required from the firm/institution will be the following:

§  An advanced degree in education or a related field

§  Experience of conducting Base-Line and Impact (End-of Action) Surveys of educational programmes

§  Experience in the development of evaluation tools and instruments,

§  Excellent Azerbaijani and English communication, writing and analytical skills; and

§  Practical experience and knowledge in Disaster Risk Reduction in Education preferable.


Application Deadline:

Interested individual should send:

·         A Project Proposal with detailed budget and implementation time-table;

·         the organizational profile or individual resume;

·         in case of an institutional application, the resumes of each of the proposed team members;

·         references of previous relevant work;


in a sealed envelope /email to:

Human Resources

United Nations Children's Fund (UNICEF)

Dalga Plaza, 3rd floor

24 Neftchilar Avenue, AZ1095

Baku, Azerbaijan

or send the documents mentioned above electronically  to baku@unicef.org


All applications will be treated with strict confidentiality. UNICEF is an equal opportunity employer.


UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children's rights, to help meet their basic needs and to expand their opportunities to reach their full potential.


Deadline   18 October 2013  18:00 hours  GMT+4








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