Vacancies

Supply Officer, Islamabad

Mandate of the United Nations Children’s Fund (UNICEF) is to advocate for the protection of children’s rights, to help meet their basic needs and to expand their opportunities to enable them to reach their full potential. 

Position:
UNICEF Pakistan requires the services of Supply Officer for its office in Islamabad.
 
Major duties and responsibilities:

• Assist in implementation of supply component of the Country Programme and administrative supplies in close consultation, guidance and supervision of Supply & Logistics Manager i.e., invitation bids/quotations, tabulation, draft CRC submission, issuance of local purchase orders, monitoring and distribution of supplies & equipment to project sites, payments to suppliers and assessment of their performance and prepare procurement status report.

• Interact with Programme Sections and Field Offices in the preparation and issuance of appropriate documents i.e. Supply Requisitions, accuracy in the specifications, budgets, coding in line with Supply Manual Book G. This includes reconciliation and adjustments of expenditure, Outstanding Budget Obligations (OBOs) etc.

• Respond to all Supply Requisitions related queries generated by Supply Division, Programme Sections and UNICEF Provincial Offices and maintain a query log to trace the responses provided.

• Co-ordinate and assist in ensuring timely clearance of all air/sea shipments from port of entry, provide logistics support to export of supplies to neighbouring countries, receipt in transit warehouse, distribution and monitoring of supplies & equipment to the final destination.

• Under guidance of Supply Officer, organize the annual or bi-annual stock of supplies & equipment in the warehouse, joint evaluation of project supplies for end-use monitoring and submission of stock-count, inventory and evaluation reports.

• Undertakes field visits to project sites and sub-offices for making assessment on proper utilization of UNICEF supplies.  Proposes corrective actions for the improvement in quality/ utilization of supplies and to improve logistical procedures.

• Assists the Programme Sections in developing plans for emergency supply assistance in accordance with UNICEF Emergency Policies and Guidelines.

• Conduct market surveys, identify and recommend potential local suppliers for regularly purchased programme supplies.  Evaluate local suppliers’ overall performance.  Assess supply administration and control mechanisms and advise on appropriate action.

• Identify training needs and develops training activities in supply management for UNICEF's staff/consultants and counterparts, designed to improve supply delivery.

• Provide constant overview to the UNICEF Provincial Offices on smooth functioning of decentralized limited local procurement operations.

• Maintain supply monitoring systems, participate in the preparation of ProMS generated supply status reports, required for donor reports, budget reviews, programme analysis, annual reports, etc.

Educational Qualification:
University degree in Business Administration, Management or a related field and a diploma in Purchasing and Supply/Materials Management.

Experience:
Three years of professional work experience in supply/logistics management at the national and international levels with sound knowledge in customs rules and regulations

Other Skills and Attributes:
• Proven ability to conceptualize, innovate, plan and execute ideas as well as transfer knowledge and skills.
• Ability to express clearly and concisely, ideas and concepts in written and oral forms.
• Proven ability to plan, manage and monitor the effective use and safekeeping of UNICEF supplies, assets and financial resources.
• Good analytical and negotiating skills.
• Ability to organize and implement training.
• Good knowledge of computer applications, software and management.
• Leadership ability.
• Ability to establish harmonious working relations in an international and multi-cultural environment

Written and Spoken Language Skills:
• Fluency in English required. Knowledge of the local language of the duty station an asset.

How to Apply:
•   Candidates are required to send by email their completed UN Personal History form (P11) and cover letter of application to pakjobs@unicef.org by clearly mentioning “Application for the post of Supply Officer Islamabad” as the Subject of the email.
• The letter of application should clearly indicate Supply Officer, UNICEF Islamabad.
• Last date for submission of application is 17 August, 2008.
• P11 form can be downloaded from the ‘Vacancies’ page.
• Only short-listed candidates will be contacted for interview and written test.

UNICEF IS AN EQUAL OPPORTUNITY EMPLOYER AND WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY. UNICEF IS A SMOKE-FREE ENVIRONMENT