Programme Assistant (Polio)
Purpose of the Post
Assist the Programme Specialists/Officers in the logistics, administration, implementation and monitoring of projects in the Polio Unit.
Major Duties and Responsibilities
• Support the Polio Programme Manager and the Specialists/Officers in the Polio Unit to scrutinize and verify accounts received from government departments/ institutions, HR Management Company for the SMNet and other partners. Undertake preparation/processing of cash, supply and travel programme documents such as raising CCFs/SCFs/PAMs/Payment Requests/TAs using latest programme software application/s.
• Prepare relevant documentation for cash advance to the Government, scrutinize and process claims for liquidation, reimbursements and new advances on the basis of approved project documents, and in conformity with established UNICEF financial procedures. In consultation with supervisor/s follow up with relevant partners, scrutinize accounts, and prepare for liquidation of government advances.
• Maintain records to monitor and control the flow and delivery of assistance to Projects, including scrutiny on accounts received, maintain and update project-wise assistance delivery status with accurate codings. Prepare documentation, related contracts and carry out support and follow-up tasks, as required.
• Provide support in preparation and monitoring of the Annual Programme Budget and update the workplan in consultation with Specialist. Facilitate programme/budget monitoring for assigned programme(s). Undertake periodic field visits for specified functions.
• Maintain and update information and statistical data on assigned programme/project in consultation with the Specialist for easy retrieval and use for the Annual Report, Progress Report, Donor proposals, Donor reports, and other reports/documents.
• Provide general office support to polio unit and undertake to arrange appointments for polio unit staff, maintain a proper filing and indexing system of all correspondence, administrative directives, policy documents and instructions from New York Head Quarters, India Country Office, State Office and the polio unit, and provide support in organizing meetings/workshops, and support in preparation and distribution of related documents.
• Keep abreast of UNICEF policies and procedures related to UNICEF assistance. Develop knowledge and skills for Risk Control and Self-Assessment.
Qualifications, Skills and Attributes
Completion of secondary school education, preferably with additional technical training in fields related to the functional area, including SAP and Windows-based software office automation.
b. Work Experience
Minimum 6 years of progressively responsible practical experience in administrative related position, of which at least one year programme.
c. Languages (Indicate the languages required and desirable.)
• Excellent knowledge of English - both written and spoken.
• Good knowledge of Hindi and/or other relevant regional language required.
i) Core Values (Required)
Diversity and Inclusion
ii) Core Competencies (Required)
Working with People [II]
Drive for Results [II]
iii) Functional Competencies (Required)
Applying Technical Expertise [II]
Following instructions and Procedures [II]
Planning and Organizing [II]
Applications consisting of a cover letter, an up-to-date CV and P11 – Personal History form (Download) should be sent to firstname.lastname@example.org by close of business 21 March 2014.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, travelling, processing, training etc. UNICEF is a non-smoking working environment.