Supply & Procurement Assistant
Closing date: 10th December 2013
Purpose of the Post
Under the general supervision of the Operations Manager, manage the supply chain originating from the state office demand. The post will strengthen the state office’s ability to procure, order and receive goods and services cost efficiently. It will also strengthen the state offices ability to control stocks and improve its responses to emergencies.
Major Duties and Responsibilities
35% Manage the local procurements of goods and services up to the limit established for the state office, including the establishment of local LTAs. Manage purchasing and/or calling off goods and services from LTAs. Monitor receipt of goods and services and prepare regular reports of the same. Participate in local CRCs. Supervise and maintain the correct filing of the department’s procurement documentation to include, requisition files, Bid files, PO and Contract files. Prepare monthly statement of all incoming AIR/SEA shipments.
30% Co-ordinate the state office demand for goods and services and in conjunction with requesting programs and S&P to establish and monitor the procurement plans. Obtain, store and make available to others local market knowledge.
30% In conjunction with S&P and local program set up, improve and support a functional and flexible distribution system. Coordinate across all the sectors and monitor usage of supplies. When necessary liaise and coordinate with customs and port officials, shipping, and transport agents in order to support clearance and receipt of imported goods.
5% Provide any other tasks as assigned by the supervisor.
Qualifications, Skills and Attributes
Completion of secondary education from recognized university supplemented by courses in purchasing methods and/or accounting. Vocational training in Business Administration, Supply chain Management, logistics or a related field an asset.
b) Work Experience
Six years of progressively responsible professional work experience in supply/logistics management.
Experience from emergency logistics is desirable.
Experience of work in developing countries preferred.
Fluency in English and Hindi.
d) Competency Profile:
i) Core Values (Required)
Diversity and Inclusion
ii) Core Competencies (Required)
Working with People [II]
Drive for Results [II]
iii) Functional Competencies (Required)
Applying Technical Expertise [II]
Following instructions and Procedures [II]
Planning and Organizing [II]
Other Skills and Attributes
(Indicate what other skills and attributes required, such as drafting ability, organizational or analytical skills.)
Proven ability to conceptualize, innovate, plan and ensure timely delivery of results as well as impart knowledge and teach skills.
Good communication skills including spoken, written and presentation skills.
Ability to organise and prioritise work independently
Strong interpersonal skills including ability to operate effectively across organizational boundaries and ability to establish and maintain effective working relations with people in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
Good analytical and negotiating skills
Proficient computer skills particularly in procurement computer systems, spread sheets, database management and internet applications
Developing leadership skills
Knowledge of UN system and applicable rules & regulations
Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.
How to Apply:
Applications consisting of a cover letter and an up-to-date CV should be sent to firstname.lastname@example.org by 10th December 2013.
In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post in the subject line of your e-mail/application. Only applications of short listed candidates will be acknowledged. These vacancies are open to Indian Nationals only.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organizations qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.