Senior Programme Assistant
Job Code: UNPA-R
Closing Date: 25/02/2011
Purpose of the post:
Senior Programme Assistant (District Support) serving as a conduit between the districts where UNICEF has a convergent programme or presence,and the State Office. Collecting and sharing knowledge, highlighting best practices and pro-actively problem-solving. Also providing quality assurance, compliance, logistical and administrative support as required. To assist implementation and monitoring of IDA roadmap for sustainability and replicability.
Major Duties and Responsibilities:-
Data and Information Management
Build a repository of information materials which includes PowerPoint presentations, guidance/ concept notes, reports, photographs and documents, manage the repository.
Maintain a computerized data bank centrally at the State Office with data from the UNICEF supported districts generated through five-day village planning exercises and other sources of data, including relevant government departments of the State, to show progress. Monitor and communicate within UNICEF progress made vis-à-vis envisaged results.
Keeping in constant contact with the District Facilitators, gain an overview of all the District Support related activities. Constantly analyze the indicators and any other relevant information to benchmark performance. Highlight when levels of achievement are falling. Carry out an in-depth analysis of the likely reasons and pro-actively propose solutions. When the solutions are agreed provide full facilitation for implementation of the resolutions. Assess the results of the corrective action. When applicable, share the results with District Support colleagues/other POs, in particular successful interventions and lessons learnt.
Convene and organize meetings of the Implementing partners/counterparts at Integrated Districts, District Facilitator and the State Office to take stock, exchange lessons learnt and solve problems. Handle logistics and document proceedings as a Member Secretary of the State Office coordination group.
Handle all procedural matters such as the preparation for and monitoring of Project Cooperation Agreements, contract raising for UNICEF support to the UNICEF intervention districts who have a District Facilitator.
Ensure compliance by the District Facilitator for field trip reports, meeting minutes and other records related to the day to day work, and maintain a database of the information.
Facilitate the performance appraisal process of the District Facilitator on behalf of the Programme Manager/State Representative including documentation of the process etc.
Admin and Logistics support
As required provide administrative and logistical support to the District Facilitator and State Office staff, for all initiatives relating to convergent districts and district presence. Eg Under the guidance of State Representative/Programme Manager follow up with the concerned nodal department/s of the state government on matters pertaining to the district presence work
Qualifications, Experience and competencies required:
• Secondary School certificate, preferably supplemented by a course in any of the social sciences.
• Seven years of progressively responsible programme and/or administrative experience. Familiarity with standard UNICEF programmes and monitoring financial practices are desirable, as are knowledge of DevInfo, ProMS and contracting procedures.
• Excellent knowledge of written and spoken English. Good knowledge of Hindi or an Indian regional language is essential.
• Familiarity with village empowerment, district planning and all aspects of UNICEF integrated districts and those that have a District Facilitator presence.
• Analytical skills and good problem solving ability
• Results focus
• Ability to work effectively in a multi-cultural team
Application consisting of a cover letter and an up-to-date CV should be sent by email to firstname.lastname@example.org by 25 February 2011. In order to ensure that your application is sorted correctly, please clearly mention the Job Code of the post in the subject line of your e-mail/application. Only applications of short-listed candidates will be acknowledged. This vacancy is open to Indian nationals only.
UNICEF is a non-smoking working environment. Applications from qualified women are encouraged.