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Operations Officer - Kolkata & Hyderabad

Job Code-OHK09
Location: Kolkata / Hyderabad 
Closing Date: 14th July 2009 

Major Duties and Responsibilities:-

1. Approves, certifies and confirms operational transactions through the    interpretation and determination of applicable policies, procedures, rules and regulations, (e.g., bank accounts, disbursements within authorized  limits, contractual agreements, personnel administration, purchase of supplies and equipment).  Approves operational transactions within established limits.

2. Advises and recommends to the Chief, Field Office when deviation from rules and regulations may be required and proposes alternative solutions to meet office objectives.

3. Monitors compliance with all the operational systems and   procedures.  Establishes relevant internal controls.  Ensures accuracy, promptness and appropriateness of information, and reports to the Chief, Field Office.

4. Participates in the country programme strategy, development, planning and preview/review meetings to identify staffing and administrative operational requirements.

5. Reviews office structures and operations, and updates job descriptions prior to budget preparation, in line with the country programme commitment.  Prepares budget and the accompanying justification and documentation.  Monitors and controls budget allotments.

6. Arranges with the government authorities, all operational facilities and basic cooperation agreements, (e.g. customs, VAT, security,   accommodations, privileges and immunities).

7. Analyzes needs, develops and implements a plan for office automation, which includes supervision of installation and/or adjustment of computer systems, acquisition and maintenance of hardware/software, and the training of staff.

8. Acquires all expendable and non-expendable properties (administrative and/or programme supplies), ensuring that procurement is made according to organization's rules, regulations and procedures.

9. Establishes, maintains and provides technical guidance and support to various consultative and advisory committees submitting appropriate documentation and relevant reports, (i.e. SSA, JCC, CRC, PSB, and local Training Committee).  Coordinates staff-related issues and activities with staff association.

10. Manages the recruitment of temporary staff in an appropriate and timely manner. Provides staff briefing and orientation regarding all of the operational areas.  Also provides counseling on personnel-related issues, including career development.

11. Participates in the timely planning and acquisition of supplies during the programme review process. Ensures administrative support in its delivery, monitoring, control and inventory.  Ensures that local procurement of supplies (for PROG/ ADMIN BUDG) are made in accordance to organization’s rules regulations and procedures.

12. Identifies and proposes appropriate office accommodation, (i.e., purchase vs. rental, ensures maintenance of premises, security of staff, office premises, equipment and supplies).  Also advises staff on appropriate housing accommodations.

 
Qualifications, Experience and competencies required: -

• University degree in Business Administration, Management or a related field.
• Two years of progressively responsible professional work experience in finance management, HR and office administration.
• Fluency in written and spoken English is required. Knowledge of the local languages at the duty station is an asset.
• Supervisory ability.
• Good writing and communication skills.
• Proven skills in management and administration.
• Proven ability to plan, manage and monitor the effective use and safekeeping of fixed assets and financial resources.
• Good analytical and negotiating skills.
• Ability to organize and implement training.
• Team Work Skills & Drive for Result.
• Good team skills and drive for results.
• Computer skills, including internet navigation, and various office applications.
• Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.
• Ability to work in a multi-cultural environment and establish harmonious and effective working relationships, both within and outside the organization.
• Proven ability to work as part of a team.
• Drive for Results.

Only candidates meeting the above requirements may send their application consisting of a cover letter and an up-to-date CV by e-mail to ngojobs@abcconsultants.net before the closing date.

In order to ensure that your application is sorted correctly, please clearly indicate the Job Code of the post and location in the subject line of your e-mail/application.

Only applications of short listed candidates will be acknowledged. This vacancy is open to Indian Nationals only.

UNICEF is a non-smoking working environment. Applications from qualified women are encouraged.