Consultant for Institutional Strengthening of Bihar State Water and Sanitation Mission, Bihar
POSITION: Consultant for Institutional Strengthening of Bihar State Water and Sanitation Mission, Bihar
Duration: 12 weeks / 3 months
Closing Date: 11 November 2013
Purpose of Assignment:
The purpose of the assignment is to strengthen the State institutions in rural water supply and sanitation sector for effective and efficient planning, implementation management and monitoring of interventions.
· Access to safe water and sanitary facilities and practice of proper hygiene behaviors are a key factor in improved child survival rates. Diarrhoea causes the deaths of 1.5 million children under five globally every year. World Health Organisation estimates that 88% of deaths due to diarrhoea can be directly attributed to unsafe water, poor sanitation and inadequate hygiene. India is in the top of the list with about a 1,000 under five deaths per day caused by Diarrhoea .
· The Government of Bihar is committed to provide access to safe water and sanitation to the entire population. Over the past decades, the State made efforts to improve the access to water and sanitation services through series of sectoral intervention. Nearly 95% of Bihar’s rural households access water from safe sources. Dispersed sources are the main source of drinking water for large proportion (96%) of rural households. Within this, nearly 48% are located on the household premises, an indication of own arrangements (/investments) by the households (Census, 2011). According to Census 2011 only 18% of the rural households have access to improved sanitation facilities.
· In order to further improve the quality and level of water and sanitation services for rural masses, the State is currently implementing National flagship programs of Nirmal Bharat Abhiyan (NBA) and the National Rural Drinking Water Programme (NRDWP). The Public Health Engineering Department (PHED) is responsible for implementation of these programmes in Bihar.
· In 2004, the Government of Bihar constituted ‘Bihar State Water and Sanitation Mission’ (BSWSM) – a nodal agency/ special purpose vehicle for effective and efficient implementation of the flagship programmes. The BSWSM is a registered society operating out of the office of PHED.
· Over the past 9 years the BSWSM has consistently strived to implement the flagship programmes as mandated by the Government of India at State level. However, with the lapse of time and considering revisions in the policy and programming guidance from the State as well as Government of India, the PHED has expressed the need for a comprehensive review of the institutional arrangement of the Bihar State Water and Sanitation Mission (BSWSM) with a focus on its core mandate, constitution, and business processes such as financial, operational and human resource management.
· This Terms of Reference meets the programmatic requirements agreed in the Rolling Work Plan for 2013/2014 towards strengthening the state institutions for effective and efficient management of the sectoral programmes and interventions. The assignment seeks to undertake a detailed review of the existing constitution, institutional structure, financial, operational and human resources management practices and functions of the BSWSM.
· Services of an expert are envisaged for undertaking the assignment. It is expected that expert will review the institutional framework from its current form and recommend an appropriate institutional structure, modified bye-laws of the society (BSWSM), terms of reference of suggested positions, operational, financial, HR management procedures and guidelines for the BSWSM. Review of the institutional models which are effectively working in other states and to draw lessons and best practices from their experiences and apply it in the context of Bihar. Undertake consultations with relevant government officials and other development partners in WASH sector as may be necessary. Draft the report as per the requirement of PHED for finalisation and submission to the appropriate State level authorities for final approval.
The key objectives of the assignment are:
· to draft an organisational development plan for BSWSM with a view to optimize its effectiveness and efficiency in planning, implementation and monitoring of rural water supply and sanitation schemes sector interventions in the State.
· to prepare a detailed organisational structure of BSWSM including revision of its bye-laws, roles and responsibilities, terms of reference for recommended HR positions, and a broad framework for standard operational procedures with a focus on financial and HR management for approval by the appropriate authorities.
Prepare a brief situational analysis:
· Based on review relevant secondary literature including existing organisational structure of the state institutions, programmatic guidance for flagship programmes- NRDWP and NBA, budgets and expenditures handled by the society in the past
· Review the status of physical and financial progress and achievements with respect to extending access with adequate/ sustainable Rural Water Supply and Sanitation (RWSS) services
· A rapid appraisal of the similar missions within and outside Bihar to draw replicable lessons
Undertake a detailed assessment:
· Review the legal and policy framework for RWSS sector
· Carry out critical assessment of institutional arrangements at the state levels for full cycle of programme design through implementation right up to monitoring and evaluation
· Carry out an assessment of capacities including systems and procedures followed in the key institutions of the RWSS sector
· Review the bye-laws of the BSWSM; Carry out a brief assessment of human resources and competencies and identify critical gaps for remediation
· Assess availability of financial resources including state and national sources especially in relation to effectiveness of programme delivery by sector institutions in the state
· Undertake a detailed assessment of the current and future requirements of the rural water supply and sanitation programme interventions in the State.
· Conduct key informant interviews, undertake consultations with senior management within PHED, other line departments, missions, UNICEF and development partners, select district teams
Develop recommendations including:
· A revised draft bye-law of the BSWSM capturing necessary amendments considering the current and future programmatic requirements of rural water and sanitation sector.
· Institutional design of the BSWSM including profile of each position along with detailed terms of references/ job description.
· A broad operational framework for financial and HR management including institutional capacity development plan
· Programme planning, management and monitoring mechanisms including internal as well as external reviews on the functioning of the BSWSM.
· Assessments/ studies/ actions that may emerge as significant during the course of the assignment
Assignment Scope and Methodology:
An indicative scope of the assignment is defined below; the consultant may suggest additional aspects as may be required for proper completion.
· A detailed review of the locus standi of BSWSM including its bye-laws to understand its structure, functioning, roles and responsibilities, its positioning in PHED, vis-à-vis other institutions/ agencies and provisions and guidelines of the GoI.
· Assess the functions of the BSWSM since its inception, to understand its strengths, limitations and challenges in the effective functioning of the mission. This would include inter alia, the operational, financial and human resource management capacity;
· Assess the adequacy and appropriateness of existing institutional structure in line with current and future sectoral programme management requirements;
· Rapid appraisal of roles and functions of similar Missions within and outside the State in other sectors such as health, nutrition, livelihoods and education and identify best practices for replication within the BSWSM structure;
· Undertake key informant interviews, joint consultations with senior officials (preferably at policy making level) within the State departments and to seek their inputs to streamline the structure and functions of BSWSM;
· Undertake stakeholder consultation with selected district officials and assess their expectations in terms of the support anticipated from the BSWSM;
· Draft a situational analysis report
· As per the requirements of PHED, draft the recommendations including: i) revised bye-laws of BSWSM; ii) institutional design of the BSWSM including profile of human resources and broad operational framework for financial and HR management; iii) Institutional development plan for BSWSM; iv) Programme planning, management and monitoring mechanisms including internal as well as external reviews on the functioning of the BSWSM.
· The final documents shall be submitted in specific formats as may be required by the PHED for approval by appropriate authorities.
- Discussion with PHED, UNICEF government officials on the assignment scope, objectives, key questions and expectations.
- Collection of secondary literature
An inception report detailing assignment scope, methodology, listing of literature and potential key informants
(Due: beginning of week 2)
- Literature review, key informant interviews, consultations
- rapid appraisal of similar missions within and outside the State
- drafting documents such as bye-laws, organisation structure, ToRs
- a comprehensive situation analysis report
- draft bye-laws of the society,
- draft design of the organization structure of the BSWSM including intra and inter agency communication channels
- draft profile and ToRs of the suggested positions,
(Due: end of week 6)
- sharing the outputs and discussion with PHED and modifications as necessary
- drafting the operational, financial and HR management procedures and guidelines for the BSWSM
- capacity development plan for the BSWSM
- revised documentation: bye-laws, design of the organisation structure, ToRs and strategic notes
- A broad operational framework for financial and HR management
- Programme planning, management and monitoring mechanisms including internal as well as external reviews on the functioning of the BSWSM
- capacity development plan
(Due: end of week 8)
- Sharing the documentation and seeking feedback
- revise the documentation based on the feedback received
Final set of documents:
- Bye-laws of the BSWSM;
- design of the organisation structure of the society
- detailed profile and ToR for various positions
- strategic notes/ documentation
- A broad operational framework for financial and HR management
- programme planning, management and monitoring mechanisms including internal as well as reviews.
- capacity development plan
(Due: end of week 11)
Note: The final submission shall be compiled in formats agreed with PHED; as may be necessary for approval from an appropriate authority.
a. A comprehensive situational analysis report on the State institutions responsible for water and sanitation service delivery
b. A revised draft bye-law of the BSWSM capturing necessary amendments considering the current and future programmatic requirements of rural water and sanitation sector.
c. An indicative organisational structure of the BSWSM including profile of each position along with detailed terms of references/ job description.
d. Operational, financial and HR management procedures and guidelines for effective functioning of the BSWSM
e. Capacity development plan for BASWSM functionaries to ensure effective functioning of the organisation.
f. Strategic notes/ documents in prescribed formats as may be required.
Official travel involved (itinerary and duration)
· The consultant will be required to undertake at least four visits of 2 to 4 days to Bihar including Patna and select districts for discussions. The districts to be visited will be finalised during inception phase
· The consultant will make his/her own arrangements for travel and stay, UNICEF will not reimburse any cost beyond the costs agreed as per signed contract.
Full payment on receipt and acceptance of deliverables.
Qualifications & Experience required:
· Master’s degree or equivalent including in management/ Social sciences or engineering
· A minimum of 15 years of experience in social sector including working with government structures,
· Excellent understanding of national/ state programmes policies and operating environment,
· Demonstrated experience in carrying out sector / institutional assessments independently
· Familiarity with related HR, financial, social and programme related dimensions
· Experience in governance and institution development, coupled with strong analytical skills
· Excellent written as well as verbal communication skills in English as well as Hindi,
· Previous work experience at state and district level is desirable.
(1) Qualified female/male candidates are requested to please indicate their ability and availability to undertake the terms of reference above.
(2) Your application should be sent to email@example.com by COB 11 November 2013 with subject line "RFP-13-023-Advt ToR - Instl. Strengthening of BSWSM, Bihar" in separate files:
a) An application, CV and P11 form (which can be downloaded from our website at http://www.UNICEF.org/india/overview_1440.htm)
b) A financial proposal indicating deliverable based fee as per template attached. (download)
(3) The financial proposals of only those candidates, who are found technically responsive, will be opened.
(4) Only short-listed candidates will be called for test/interview (if applicable). Any attempt to unduly influence UNICEF’s selection process will lead to automatic disqualification of the applicant.
(7) Joint applications of two or more individuals are not accepted.
 Progress of Sanitation in India; UNICEF, a national perspective based on the WHO/ UNICEF Joint Monitoring Programme for Water Supply and Sanitation, October 2010.
 Treated water through tap, covered well, hand-pump and tube well
 Covered well, Uncovered well, hand-pump and tube well
 The then- Total Sanitation Campaign and Swajaldhara