Administrative Assistant
Location: Kolkata
Closing Date: 15th September 2010
Purpose of the post:
To provide secretarial/ administrative services to the Operations officer.
Major Duties and Responsibilities:-
• Handling of travel desk - Booking / cancellation of air/train tickets and cars (local and outstation) on request from the staff members and based on Travel Authorization.
• Organising workshops, seminars, conferences and team visits. Regular liaison with the vendors like hotels, travel agents etc.
• Check and process Admin related bills, reconciliation of vendor’s accounts, process travel claims and draft payment requests in ProMS.
• Prepare monthly MIS for Kolkata Field Office e.g travel analysis. Type and prepare documents, reports, statements, letters etc.
• Office upkeep and general maintenance. Liaison with the office building authorities, ancillary service providers and security service providers.
• Any other duties assigned by the Supervisor
Qualifications, Experience and competencies required:
• Complete secondary education with specific additional training in secretarial skills, including computer based applications.
• Minimum three years in a comparable position.
• Fluency in English is essential. Knowledge of local working language of duty station an asset.
• Organizational abilities
• Proven drafting abilities
• Proven computer skills, preferably in Windows-based applications.
• Ability to work in a multi-cultural environment.
Application consisting of a cover letter and an up-to-date CV should be sent to devpro@pmsind.org by 15th September 2010. In order to ensure that your application is sorted correctly, please clearly mention the title and location of the post (Administrative Assistant – Kolkata) in the subject line of your e-mail/application.
Only applications of short listed candidates will be acknowledged. These vacancies are open to Indian Nationals only.
UNICEF is a non-smoking working environment. Applications from qualified women are encouraged.
