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Programme Officer (Budget and Reporting)

Temporary Appointment (TA)

Post Level : P - 2

Duration  : 11 Months

Duty Station  : Kinshasa

Closing Date : 07 May 2013

Vacancy N°  : VN – IP – 2013 - 03

1.      BACKGROUND

UNICEF DRC is fully engaged in achieving the goals of the Global Polio Eradication Initiative, one of the major organisational priorities.  Communication for polio eradication is one of 2 major areas of UNICEF responsibility in the context of GPEI, together with the supply of vaccines. In 2009, donors and UNICEF have committed their support to bolster UNICEF’s capacity to achieve global eradication in these “final push” years. DRC was classified as one of the three priority countries in the West and Central Africa region and received funds from BMGF and Rotary International to strengthen the communication response for polio.

In 2010-2011, despite the sustained efforts and multiple vaccination campaigns conducted, the WPV continued to spread in DRC with total of 193 cases (type 1) registered in 2 years, the onset of the latest case being notify on 20 December 2011. No cases have been registered so far in 2012 and 2013.

Though efforts were made by the Ministry of Health (MoH) and its partners to interrupt the circulation of the virus, these measures seem insufficient in comparison to the existing entrenched problems and enormous challenges faced by the routine immunisation system.

UNICEF DRC has developed an Operational Plan to reinforce the strategies and to sharpen the focus on highest risk areas, in order to interrupt the transmission of the Wild Polio Virus (WPV) and to eradicate Polio in the DRC in the long term. The plan outlines the specific and challenging context, planned activities, constraints and additional needs in the DRC in terms of logistical access, government capacity, funding and introduces strategies to reach missed children of higher risk areas and to strengthen the response in other areas.

The priorities for 2013-2014 are to continue the efforts in order to sustain the polio-free status and to reinforce the routine immunisation, to bring the same urgency to routine immunization systems strengthening as is being brought to improving SIA quality.

Given the renewed strategies for polio eradication in DRC, considering the leading role of UNICEF to strengthen communication for polio and the results expected by the international community and donors;  and taking into account the necessity to improve planning and use of funds, as well as reporting, the Programme Officer, Budget and Reporting Communication for Development TA (P2) is requested to maintain high level of implementation by improved budget analysis, funds management, and quality insurance.

2.      PURPOSE OF THE POST

Provide high quality support to the Polio team and Communication for Development section in management of the polio and immunization budgets, the management of financial resources, and the reporting on their utilization to donors supporting the GPEI, with a quality overview of the reporting processes.

3.      MAJOR DUTIES AND RESPONSIBILITIES

  • Assist in elaboration of fundraising proposals, in preparing the programme budget and ensuring a follow-up of the budget.
  • Regular follow-up on the utilization of the funds allocated to immunization, polio, communication for development (Programme Budget Allotment/PBA, funds for technical activities, travel, contracts, supply) to ensure an effective utilization and avoid the loss of funds;
  • Compile the polio campaign budgets of all provinces and analyse the integrated budget compared to the planned; 
  • Ensure follow-up on the expiry dates of PBAs and inform the programme managers so that they can take the necessary measures for the effective utilization of the funds, and in particular extension requests of the PBA expiration dates according to UNICEF regulations;
  • Ensure follow-up on the justification by partners of the use of the funds attributed through Direct Cash Transfers (DCTs)
  • Contribute to the elaboration of donor reports respecting the different donors requirements and deadlines;
  • Ensure a quality control on  these reports, as well as the major technical reports sent to partners
  • Select and compile background and briefing materials for meetings, travel, conferences, and fundraising for the polio and communication for development teams.

4.       MANAGEMENT ORGANISATION AND TIME FRAME

Supervision: The incumbent will work under the supervision of the Chief, Communication for Development, in close cooperation with the Immunization section.

5.      QUALIFICATIONS/EXPERIENCE REQUIRED

  • University degree in Business Administration, project management, public affairs, social sciences, communication, international relations, or other related discipline.
  • Two-years work experience in a professional capacity in business or general office administration, project management, communication, external relations, public affairs or international development cooperation, preferably within the UN or similar organization, government or NGO.
  • Excellent knowledge of both French and English is required.
  • Ability to research, analyze, evaluate and synthesize information.
  • Proved budget analysis and management skills.
  • Ability to draft, clearly and concisely, ideas and concepts, routine documents, reports, and meeting minutes.
  • Knowledge of current theories and practices in fundraising, project management, public affairs and international relations.
  • Good judgment, initiative, high sense of responsibility, organization, negotiating and analytical skills.
  • Capacity to follow up on tasks with a minimal supervision.
  • Computer skills, including internet navigation, and various office applications.

Interested and qualified candidates should send their applications by E-mail to :

kinshasahr@unicef.org or deposit at UNICEF Office, 372, Avenue Colonel Mondjiba (IMMOTEX Compound), Kinshasa/Kintambo, DR Congo

Applications should contain an updated UN Personal History Form (P.11), certified copies of academic certificates, diplomas, degrees etc…..

The UN Personal History P11 form may be downloaded from: http://www.unicef.org/about/employ/index_apply.html   

Former UN/UNICEF staff members are requested to provide last two Performance Evaluation Reports (E-PAS).

Only short-listed applicants will be acknowledged.

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNICEF IS A NON-SMOKING ENVIRONMENT

 

 

 
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