How we procure
The procurement of supplies and institutional services for UNICEF assisted projects in Bangladesh and its office operation is undertaken by Supply and Procurement Section of UNICEF/Dhaka. The final decision on procurement is made either by the Chief of Supply and Procurement or Representative depending on the value of transaction, which is based on the recommendations of others.
UNICEF rules, regulations and guidelines are strictly adhered to in all types of local procurement handled by Bangladesh Country Office.
Following are UNICEF’s guiding procurement principles:
Market Survey is conducted by hiring an independent company. The last market survey was conducted in late-2011 based on which a database of 280 vendors was established who were also oriented on the rules and regulations of UNICEF for local procurement, as well as, on the documentation required. If any vendor is interested to do business with UNICE, please refer to “ How to apply”.
The annual plan for supplies and institutional services is established in the beginning of every year. The plan is reviewed to ensure that there are enough vendors, as well as, Long Terms Arrangements are in place. Additional vendors are explored through market survey and also more LTAs for repetitive requirements are established, if needed.
To ensure segregation of duties, the tabulation of SD is done by one unit and adjudication for supplies is done by another unit of S&P Section. The review of samples, where applicable, is also done either jointly by S&P and Programme Sections or by an outside company. Likewise, the technical proposals against Request for Proposal are reviewed by the Technical Team, appointed on case by case basis.
After completion of due internal process, Purchase Order for supplies and for institutional services is issued.
To ensure that the supplies and institutional services are delivered according to the Purchase Order and SSA, the following systems are in place:
If a discrepancy is found, it is shared with the concerned vendor to fix the problem. In case of any serious observation, the vendor is blacklisted from UNICEF database for future business.